01
Identity gate
Bind access to the invited recipient.
A Vault invitation opens one protected workflow. The recipient enters through the same verified identity used for the session and agreement record.
Secure virtual data room software
A private room for work that must not leak.
FileMentra Vault puts identity, a versioned NDA and an enforceable access policy before every confidential document—then preserves the evidence after access ends.
View onlyOriginal URL withheldVersioned NDAAcceptance recordedImmediate revokeAccess ends now
Identity gateRecipient session verified
Project Meridian1 / 5 gates cleared
Five gates. One readable boundary.
The file never meets an anonymous visitor.
A Vault invitation resolves to one policy-gated virtual data room. Every request is checked against the recipient, the current agreement and the room policy before a protected document can open.
Show the document. Keep the original behind the policy.
A protected preview is generated for the verified viewer. The active identity, viewing time and evidence identifier travel with the rendered bytes instead of relying on a decorative browser overlay.
Disclosure_Memorandum_v12.pdfRestricted · locked Vault copy
Watermarked viewProject Meridian / Confidential
Disclosure memorandum
This preview represents the file version approved for this Vault. A later edit in Drive cannot silently replace the protected copy already shared here.
Lena Ortiz · 25 AUG 2026 · V-91A
Due diligence data room
Structure the deal before guests enter it.
Start from a due-diligence or board/legal blueprint, one of your own templates, or a copy of a past room. Add approved Drive versions as locked protected copies, nest folders three levels deep and invite only the people who need this specific room.
Lena O. · active
Counsel · expires Friday
Before a PDF enters the room
Publish the copy you actually meant to expose.
Vault redaction creates a separate safe PDF for protected sharing. Mark confidential passages, remove them from the document and verify the result before that copy becomes available to guests.
01 / Find
Mark what must never reach the room.
Search a text PDF for a name or figure and mark every occurrence, or place and resize marks directly on the page.
7 passages marked
Confidential financing summary
Operating plan / FY27
Account reference 4290 0813 supports the transaction model. Recipient discussions name Elena Vasquez as the principal contact.
The supporting schedule contains commercially sensitive assumptions that are not required for the guest review.
Evidence after access
When the room closes, the record remains readable.
See what was read, not just what was opened: every page, every reader and every minute, added up inside the room. Each event is linked to the one before it and the database refuses edits and deletions. Export the activity, NDA acceptances, chain fields and manifest hash when the engagement needs a clear report.
Legal holdBlocks protected-copy changes and deletionStep-up required
Running the deal
The work around the documents, in the same room.
Questions, the buyer's request list, new versions and the reports your side needs stay inside the room, under the same policy and the same record.
Q&A with deadlines
Guests ask; questions are numbered, routed to an expert, drafted, reviewed and published, each with an answer deadline.
The request list
Paste the buyer's list. Each line gets an owner, a due date and the documents that answer it; both sides see what is settled.
New versions, marked
Publish a restated document under the same number. Earlier copies stay on record, and guests see it marked updated until they open it.
Buyer interest
Coverage, reading time, recency and questions add up to an interest score for every reader and every buyer group, side by side.
Reports to hand over
The index and the activity report as PDF or Excel, and a daily or weekly summary email for the people who run the room.
Your colours at the door
A logo and an accent colour on the guest pages, shown once a guest has confirmed who they are.
The dedicated Vault plan
Premium governance for work that carries real risk.
Vault is built for due diligence, legal matters, board packs, regulated exchanges and sensitive intellectual property—not ordinary cloud storage. It includes the broader Business controls plus the complete virtual data room workflow.
15 active data rooms, 50 guests each Versioned or signed NDA Watermarked previews and downloads Domain and IP restrictions Diligence Q&A and request list Reading reports and buyer interest Index and activity reports Branded guest pages Verified PDF redaction Legal hold with no end date Indefinite version history Dedicated support tier
Build the boundary before you share the first document.
Tell us what must be protected, who needs access and what evidence your process requires. We will help shape the right Vault policy.