Room members and guests

Add workspace members

A workspace member still needs an appropriate Room role to participate. Owner, manager, contributor, reviewer, and viewer roles determine Room actions without automatically expanding access elsewhere in the workspace.

1. 1

   Open the Room people section.

2. 2

   Choose an active workspace member.

3. 3

   Assign the least capable Room role that fits the task.

4. 4

   Review or remove the membership when responsibilities change.

Invite and manage guests

Guests are external, Room-scoped identities. Invitations use opaque credentials and may include display name, role, start date, expiry, domain restrictions, and other Room policy. Changing a role or shortening expiry applies to subsequent requests and can shorten active sessions.

• A guest cannot browse My files.
• Revocation is immediate for future requests.
• A guest sees only external content.
• Invite links should not be forwarded.
• Remove or revoke access when the engagement ends.